It may even be distributed via email. Your company may have a specific format to be followed, so using past reports as a guide will help.
Study guide For a printer-friendly PDF version of this guide, click here This guide has been written to provide a general introduction to writing reports. It outlines the typical structure of a report and provides a step by step guide to producing reports that are clear and well structured.
What is a report? A report is written for a clear purpose and to a particular audience. Specific information and evidence are presented, analysed and applied to a particular problem or issue.
The information is presented in a clearly structured format making use of sections and headings so that the information is easy to locate and follow. When you are asked to write a report you will usually be given a report brief which provides you with instructions and guidelines.
The report brief may outline the purpose, audience and problem or issue that your report must address, together with any specific requirements for format or structure. This guide offers a general introduction to report writing; be sure also to take account of specific instructions provided by your department.
What makes a good report? Two of the reasons why reports are used as forms of written assessment are: An effective report presents and analyses facts and evidence that are relevant to the specific problem or issue of the report brief. All sources used should be acknowledged and referenced throughout, in accordance with the preferred method of your department.
The style of writing in a report is usually less discursive than in an essay, with a more direct and economic use of language. A well written report will demonstrate your ability to: The structure of a report The main features of a report are described below to provide a general guide.
These should be used in conjunction with the instructions or guidelines provided by your department. Title Page This should briefly but explicitly describe the purpose of the report if this is not obvious from the title of the work.
Other details you may include could be your name, the date and for whom the report is written. Geology of the country around Beacon Hill, Leicestershire Angus Taylor Example of a title page Terms of Reference Under this heading you could include a brief explanation of who will read the report audience why it was written purpose and how it was written methods.
It may be in the form of a subtitle or a single paragraph. Example of terms of reference Summary Abstract The summary should briefly describe the content of the report. It should cover the aims of the report, what was found and what, if any, action is called for. Remember that the summary is the first thing that is read.
It should provide the reader with a clear, helpful overview of the content of the report.
Exposure of rocks belonging to the Charnian Supergroup late Precambrian were examined in the area around Beacon Hill, north Leicestershire. This report aims to provide details of the stratigraphy at three sites - Copt Oak, Mount St. Bernard Abbey and Oaks in Charnwood. It was observed that at each of these sites, the Charnian Supergroup consists mainly of volcaniclastic sediments air-fall and ash-flow tuffs interbedded with mudstones and siltstones.
These rocks show features that are characteristic of deposition in shallow water on the flanks of a volcano e. Further studies are required to understand depositional mechanisms and to evaluate the present-day thickness of individual rock units.
Your contents page should be presented in such a way that the reader can quickly scan the list of headings and locate a particular part of the report. You may want to number chapter headings and subheadings in addition to providing page references.
Whatever numbering system you use, be sure that it is clear and consistent throughout. Introduction The introduction sets the scene for the main body of the report.
The aims and objectives of the report should be explained in detail. Any problems or limitations in the scope of the report should be identified, and a description of research methods, the parameters of the research and any necessary background history should be included.
In some reports, particularly in science subjects, separate headings for Methods and Results are used prior to the main body Discussion of the report as described below.
Methods Information under this heading may include: Results This section should include a summary of the results of the investigation or experiment together with any necessary diagrams, graphs or tables of gathered data that support your results.
Present your results in a logical order without comment. Discussion of your results should take place in the main body Discussion of the report.1 Introduction Writing an effective business report is a necessary skill for communicating ideas in the business environment.
Reports usually address a specific issue or. How to write a business report (This handbook has been written in collaboration with the School of Marketing and International Business, and Student Learning, Victoria University of .
were distributed to business employees in the Central Texas area, and the response rate was %. This section includes the Findings, Conclusions, and Recommendations.
In this lesson, you will learn why businesses need reports, what the parts of a typical business report are, some types of reports that may be needed, and a simple process for writing a business. This guide has been written to provide a general introduction to writing reports.
It outlines the typical structure of a report and provides a step by step guide to producing reports that are .
He has been a professor of business report writing and communications at Illinois State University, the University of Pittsburgh, and Allegheny County Community College. He is a specialist in writing training with articles about writing training in English Education, College Composition and Communication, Research in the Teaching of English.